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Bulk Editing In Rank Math

In this tutorial, we are going to talk about Bulk Editing in Rank Math.

You might remember that we’ve mentioned Bulk Editing in the Title and Meta Settings in Rank Math. But, there we did not mention the specifics of what you can actually do with the bulk editing functionality. In this article, we are going to discuss what you can do, and which of Rank Math’s options support bulk editing.

If you explore Rank Math’s settings, you will find that the bulk editing features are available only in the settings of the following sections in the settings.

That is because only these settings support bulk editing in Rank Math. You’ll find all these settings in the Title and Meta settings inside Rank Math’s settings.

all post types that bulk action is available for

Now, we’ve told you all the settings that support bulk editing, but we haven’t discussed what Bulk Editing is and can you achieve with it inside Rank Math.

What is Bulk Editing

You don’t need to be a rocket scientist to guess what bulk editing is. It is simply editing things in bulk—that is straightforward. It is the things that you will be editing in bulk is what is more important than the act of editing them in bulk.

As you saw in our helpful guides, Rank Math allows you to add a lot of metadata to your posts. Along with focus keywords, you can add rich-meta data, social tags, and a bunch of other information.

When you install Rank Math, you can obviously start tweaking all the information in your posts itself. But, what about the posts that were already present on your website? Do you edit all those posts one by one and enter all the rich info on them?

You can, but it would be in-efficient and will take a bunch of your time. That is where bulk editing comes in. Bulk-editing allows you to edit certain portions of your posts together to save time.

Bulk Editing Modes

Although bulk-editing sounds simple and is simple too, there are some specifics that we need to cover before we start going into some detail.

In Rank Math, bulk editing has 3 variants for all the supported settings. Here is how they appear when you configure them.

3 types of bulk editing modes

Here is what these mean:

  • Disabled: Bulk editing is disabled
  • Enabled: Bulk editing is enabled with edit controls
  • Read-Only: Bulk editing is enabled in read-only mode

The options are straight forward, and there is no need to explain them further. Let us now get into the actual bulk editing features.

Bulk Editing Posts

The bulk-editing for posts is possible only from the All Posts page that you can reach by navigating to Posts > All Posts.

head over to all posts in wordpress

You should reach the Posts page which should look similar to this:

all posts example screen

The first order of business is to make sure that all the available fields are visible on the page. Click the Screen Options button present on the top of the screen.

head over to screen options in the posts screen

The page will expand, and you should see some options to select the columns that appear on the screen. Make sure to select all the columns, and then apply the settings.

enable all columns in the posts screen

If all the settings are already selected, you can still click “Apply” and proceed to the next step.

Now you should see all the columns on the screen.

all options enabled for posts

As we mentioned earlier, only some of the settings for pages and posts are available for bulk-editing. But, what are those settings, and how do you identify them?

The answer to that is simple. The settings that have a pencil icon on top of them are available for bulk-editing.

post settings with bulk editing available

But, you will not always see the pencil icon on these fields. The pen icon is only visible when you’ve enabled the edit mode in bulk editing.

bulk editing only possible with enabled option

In the Read-only mode, the settings would look similar to this:

no bulk editing in read only mode

And if you disable the Bulk Editing Mode, the Posts page should turn to something like this.

bulk editing also not possible with bulk editing disabled

As you can see, the SEO Title and the SEO Description field are not available if Bulk Editing is disabled.

Using Bulk Editing To Optimize Posts Quickly

This is where the power of bulk-editing actually comes into play. As we showed you above, you can use the bulk-editing mode to edit the SEO Details, SEO Title, and the SEO Description fields in bulk. But, we need to clarify that you can only change the focus keyword on a post from the SEO details field, as the rest of the information there is just there for representation, you cannot edit it—even from inside the post.

Let us start by editing each of the fields using the bulk-edit functionality.

Bulk Editing Focus Keywords

We assume that you already know what Focus Keywords are, but here is a refresher. Focus keywords are the set of keywords are the most valuable for your post to rank on. When you add focus keywords in your post, Rank Math conducts content analysis and gives you specific recommendations on how to optimize your post.

To edit focus keywords in bulk, click the pencil icon on the SEO Details section.

click the pencil icon to enable bulk editing

The SEO Details field will transform into the Focus Keywords field, and you should see text areas alongside each post. Here is how it should appear.

enter focus keywords for posts

Posts that already have their focus keyword set will have the field populated with their current focus keyword, while the posts with no focus keyword will show up with the blank field, as you can see in the image above.

From this step, all you have to do is add the focus keywords in the posts that do not have a focus keyword set, and also edit the focus keywords of the posts that do have it set, and save your changes. You can save changes for individual posts, or save all the changes you make to your focus keywords. You can also cancel your changes by clicking the “Cancel” link present just below the “Save All Edits” button.

how to save changes to focus keywords in posts

As useful as bulk editing is, it does have some limitations.

The first thing that you might have also noticed is that you can only see one focus keyword in the edit window, even though Rank Math allows you to add upto 5 focus keywords to a post.

That is one of bulk edit’s limitations. You can only edit the primary focus keyword in bulk editing. But there is a silver lining too. You can edit only the primary focus keyword, but you can add secondary keywords by separating them with a comma. Here is an example.

adding secondary focus keywords in posts

There is a catch, though. If your post already has 5 focus keywords, and you add some more using the bulk editing, then some of the existing focus keywords will be eliminated.

Think of it like this.

Anything you add using the bulk editing feature is added to the beginning of your current focus keyword list. With a total limit of 5 keywords, any additional keywords that might be on the list will be pushed out. Please note that once a focus keyword is pushed out, you can’t bring it back unless you remember the focus keyword yourself. It’s similar to deleting a focus keyword from the post editor. There is no automatic way to bring it back; only you can enter it yourself again.

That’s all about bulk editing focus keywords, let us now proceed to the other bulk editing options.

Bulk Editing SEO Title

Similar to bulk editing focus keywords, you enable the bulk editing for SEO titles by clicking the pencil icon on top of the options.

bulk editing seo title for posts

Once you click the icon, the SEO title field changes to something like this.

add variables or text for seo title in posts

The options are similar to when we edited the focus keywords. Each of the fields transforms to editable text, and you can edit the SEO titles and save your changes individually, or together.

The only difference to note here is the use of variables in the title. Here they are:

variables in seo title for posts

Even if you’ve just started using Rank Math, you can probably tell that that is not an actual title—and you’d be right. Those are variables. Variables help you define templates, using which Rank Math can create SEO titles automatically.

Let us explain with a real-world scenario. If you’re creating posts frequently and you’re already creating SEO friendly titles for your posts, then you don’t need to create a new SEO title (meta-title), you can simply copy and paste your post title into your SEO title. But why waste that time? You can simply use the %title% variable in the SEO title and Rank Math will automatically paste your post’s title in your SEO title.

Variables are also helpful when you updated your titles. Instead of changing both the post title and the SEO title, you can simply change the post title, and the SEO title will be updated automatically.

The example above is just one of the hundreds of ways in which you can use variables to make your life easier. We’ve covered variables in much more detail in the Title and Meta Settings of Rank Math, and we’d recommend that you check it out.

all variables demo for posts

As you see, you can either use variables to define a template for your post, type in a title yourself, or a combination of both. If you keep your post title and the SEO title the same most of the time, we recommend that you set up a template using variables inside the title and meta settings as they will become the default for each post that you publish. You can then change or customize the SEO title of any post from the post itself, or use the bulk editing mode to do it later.

The only downside in using the bulk mode while configuring variables is that you don’t get a preview of all the variables and their short descriptions as you type. We recommend that you go through the list of variables by checking them out in a post, create an ideal template, and save it for use. Then if you use bulk mode, all you’ll need to do is paste your saved format, and it will save you a bunch of time.

Bulk Editing SEO Description

Similar to the other 2, you initiate bulk editing for the SEO Description by clicking the pencil icon on the top of the field.

enabling bulk editing for seo description for posts

The edit mode gets enabled as soon as you click the icon, and all the fields become editable.

enter a seo description for posts

From here, making any changes is no different from what you did in the other 2 fields. Simply type add or edit the SEO description for the posts you prefer, then either save it individually, or you can save all your changes at once.

Another thing that is not obvious from the image above is that you can use variables in the SEO description as well. If you’ve gone through the articles on the [Meta Box], then you might remember that we demonstrated the use of variables there.

Using variables, you can create templates that can be used to create optimized titles on the fly. You can still use regular text and even use the variables and text in conjunction.

To use the variable, all you have to do is type in the variable name in the field, surrounded by the ‘%’ sign—which signifies that it is a variable, not plain text. Unfortunately, you won’t get a preview of variables as you get inside the post; we recommend that you spend some time inside a post to become familiar with the variables and then use that knowledge use variables in the SEO Description.

Bulk Editing Pages

Bulk editing for pages is almost the same as bulk editing for posts, and you will find some repetitive information in this section. Just to cover all basis, we will cover the bulk editing features in pages briefly.

Let us see what options we have available while working on pages. Head over to WordPress > Pages > All Pages.

access all pages in wordpress

You should reach the All Pages page, which should look similar to this.

all pages page in wordpress

First, we need to enable all the available fields to find out which fields are editable using the bulk editor. For that, we’ll click the Screen Options button on the top of the page.

open screen options for pages

Then, we enable all the available options and click “Apply” to save your changes.

enable all columns for pages and save settings

You probably remember that all the fields with the pencil icon next to them can be edited with bulk-editing. In pages, these are the fields that can be edited using the bulk-editor.

all settings available for bulk editing in pages
  • SEO Details
  • SEO Title
  • SEO Description

We will discuss bulk-editing for each of these fields briefly.

Bulk Editing SEO Details

The SEO details field contains a lot of information for each post. It contains your SEO score, the focus keyword, the number of internal and external links created from the post, and also the number of internal links coming into the post. But, when you use the bulk-editing feature, you’ll be able to edit only the Focus Keywords. That is because the rest of the data in the SEO Details section cannot be edited in a bulk-editing fashion practically.

To enable the bulk-editing on the SEO details section, click the pencil icon on the top of the settings.

As soon as you click the pencil icon, all the information from the field will disappear and will be replaced with a single text field.

The pages that have a focus keyword set will have the focus keyword populated in the text field, while the others will be blank.

Bulk-editing focus keywords is a bit tricky, as there as many options available. The number of focus keywords in page also complicate the options a bit. It is important to understand the features in detail before you actually start using it.

As you know, each page can have upto 5 focus keywords. But, even if a page is using all the focus keywords, only the primary focus keyword will show up in the bulk editor. You can edit it, delete it, or replace it there.

If you edit it, the changed focus keyword will become the primary focus keyword.

If you delete it, the next focus keyword will become the primary focus keyword.

If you replace it,

Bulk Editing SEO Title

Bulk Editing SEO Description

Bulk Editing Media

WordPress can have lots of types of media—images, audio files, and even video. But most website owners use images most commonly. All of this media is saved in the WordPress Media Library. Head over to the Media Library to explore the bulk editing options.

head over to media library

You should reach the media library, and depending on how you’ve set up your WordPress website, and the screen should look something like this:

media library opens up

You might be wondering that how would you use the bulk editing features if you can’t see any of the metadata of the media? The answer is pretty simple.

The default view of the Media Library is the thumbnail view, where you see the media’s thumbnails but not the metadata. To see the metadata, you have to switch to the list view by clicking the list icon on top of the screen.

change media view mode

And voila, you should see a list based interface which should seem familiar if you followed the bulk editing options for pages or posts.

bulk editing mode options become visible

If your page looks different, or if you don’t see all the options on the page like the image above, don’t worry; just check the Screen Options menu and see if you have all the options enabled.

use screen options to enable all columns for media

Checking if Bulk Editing is Enabled for Media

As we mentioned, bulk editing has 3 modes. Enabled, disabled, and read-only. All options are self-explanatory; you can make changes when bulk editing is enabled, only see meta-data in read-only mode, and do nothing when bulk-editing is disabled.

The first step will be to switch to the edit mode, if you’re not there already, as that’s where most of the action is. Head over to Rank Math Settings > Title and Meta Settings > Media. You’ll find the bulk editing options at the bottom of the settings page. Make sure that they are set to “Enabled”.

make sure bulk editing is enabled in media options

Save your settings, and head back to the media library. Your screen should look exactly like this (except the actual images).

checking the fields available for media bulk editing

As we’ve mentioned previously, not all the fields qualify for bulk editing. To find out which fields do qualify, enable the bulk-editing option (in edit mode) and observe which of the settings get a pencil icon next to them. Here are the settings with the pencil icon in the media library.

2 fields available in media for bulk editing

The Title and the Alternative Text—these are the things that you edit in bulk. It might seem less, but images don’t have much data, to begin with. Arguably, the most important metadata for images is the Title and the Alt Text, and you can edit both of them with the bulk edit functionality. Let us see the bulk edit in action.

Bulk Editing Titles

To enable bulk editing on the image titles, click the pencil icon present at the top of the screen.

click pencil icon on title to enable bulk editing in media

As you’ve seen with other bulk edits, the titles of the images transform into editable fields, similar to this.

change the titles of images and media

All you have to do now is edit the image titles and save them individually, or together; however, you prefer.

save new titles for media bulk editing

If you made a mistake during the editing process, you could also click the “Cancel” link next to the Save All Edits button to discard any changes and try again.

Bulk Editing Alternative Text

Bulk Editing the Alternative Text for images is no different. Click the pencil icon to enter edit mode.

click pencil to enable bulk editing for alt text

As expected, the existing alt texts will transform into editable text fields.

all fields become editable alternate text media

Here on, you can edit, add, modify, or delete the alt text of any of your images.

add alt text to images using bulk editing

You can then save each change that you made, discard each change that you made, save all the changes you made, or discard all the changes you made.

Bulk Editing Forums

As you know, WordPress can be extended via the use of plugins. One of the common use cases of this expandable functionality is the creation of forums.

The most common plugins to create forums on WordPress are bbPress and BuddyPress, and Rank Math supports both those plugins.

Bulk Editing Forums, Topics, and Replies are all related to forums, and the process (and the end result) of that optimization will be quite similar.

Needless to say, you should be concerned with these settings only if you host a forum on your website or plan to do so in the future. If you don’t, but still want to go ahead, we won’t mind.

For our demonstration, we’re using bbPress. If you use BuddyPress, the process is almost identical as well. Let us get started.

First, head over to the Forums by navigating to Forums > All Forums.

navigate to all forums in rank math

You should reach the forums page, which should look similar to this.

all forums page in wordpress rank math

As we’ve done with other settings, we’ll first enable all the options on the page to see which of the fields is compatible with the bulk editor. To do that, we’ll click the Screen Options present on the top of the page.

open screen options in forums

Once we’re there, we’ll enable all the options, and then save those settings.

enable all fields in forums for bulk editing

Next, we’ll observe the page to find all the fields that are compatible with the bulk editing feature. As you know, all the fields with the pencil icon on the top are compatible with the bulk editor.

all fields available for bulk editing in forums

As you can see, the SEO Details, the SEO Title, and the SEO Description are compatible. Let us discuss each of these, one by one.

Bulk Editing SEO Details

The SEO details field displays quite a lot of information. It tells you the overall SEO score of the Forum, the Focus Keyword, the Schema used, the number of internal links to other posts, number of external links, and even the number of times the forum has been linked to by other internal URLs.

But, when using the bulk editor, you can only edit the Focus Keyword. That is because the other information is either dependent on how your forum is structured or isn’t practical for editing in bulk.

To enable the bulk editing for the SEO Details, click the pencil icon at the top of the settings.

click pencil icon on forum seo details

Immediately, the field will be transformed into an editable text area, as you can see here.

editable fields appear for forum focus keywords

An important thing to note here is that the field is blank currently. That is because the forum did not have a focus keyword set in the first place. If there was a focus keyword set or even multiple focus keywords set, then you would have been able to edit the primary focus keyword.

Once editing is enabled, you can start editing, or adding, the focus keywords in, and save your changes.

enter focus keywords in field for forum seo title

To make the focus keyword bulk-editing easy and flexible, we’ve structured it in a way that might immediately clear to everyone. So, we’ll explain a bit about the focus keyword editing.

In the text area, you can add or edit your focus keyword. However, you can only edit your primary focus keyword. If you want to add focus keywords, then it will affect your already added focus keywords (if any).

As you know, you can only add up to 5 focus keywords inside Rank Math. If you add focus keywords using the bulk editor, they will replace your current focus keywords. For example, if you have 5 focus keywords already set for a post, and you decide to add 3 more, then the last 3 of the existing keywords will be replaced with the new focus keywords.

Another example. If you only have 2 focus keywords and add 3 more using the bulk editor, the total number of focus keywords for your post will become 5.

We’ve covered this point in detail when we explained bulk editing focus keywords in posts. So, if you still have any doubts, you can refer to our explanation there.

To add more than one focus keyword, just separate your keywords with commas.

adding multiple focus keywords in forum

Once you’re happy with the changes, click on the Save button below the keywords to save your changes. If you’ve made multiple edits, you can also use the Save All Edits button on the top of the settings to save all the changes you’ve made. Similarly, you can also discard your changes for a single forum, or all of them together.

Bulk Editing SEO Title

As you know the SEO title (also known as the Meta Title) is quite important from an SEO standpoint. The bulk editor gives you the opportunity to optimize them quickly. Let us get started.

Enable the bulk editing option by clicking the pencil icon on top of the settings.

click pencil for seo title in forums

As you do, the field will become editable.

seo title in forum becomes editable

What you see in this field are variables. We’ve already covered variables in detail when we discussed bulk-editing in posts, but here is a small refresher.

Variables can reference parts of your post and are dynamically replaced with their values when the post is fetched by Google. To explain, look at the variables in the image above. There are a total of 4 variables, and they represent the following.

  • Title: The title of the actual forum
  • Page: The page number (in the format – page 2 of 4)
  • Sep: Separator character
  • Sitename: The name of the site

When this post is fetched by Google, Rank Math will replace the variables with the actual values for Google to index. The benefit of using variables is that they offer unprecedented flexibility and control over manually writing your titles. They also change automatically if you change any of the variables, keeping them always optimized.

When you enable the bulk editing mode, you get the options of editing the variables for each of your forums. This option should not be confused with the default options that you set up in the settings.

When you set this up in the Title and Meta settings, you’re creating a default set of settings that will be used on all forums.

where to set default seo title for forum

But, when you edit this using the bulk editor (or even manually), you’re configuring the template for a single forum.

Unfortunately, you cannot see the details of the variables you’ve set, or even the list of all the variables available to you. For that, create a new forum (or open up an existing forum), then scroll down to Rank Math, where you’ll be able to preview the variables.

checking all variables directly from forum

Use this option to create a new template, and then type in the template in the field that you enabled with bulk editing. Here is how we customized the template for our forum.

update the seo title template for forum

Once you’re happy with your changes, use the save button to save your changes, or the cancel buttons to discard your changes and try again.

Bulk Editing SEO Description

To enable the bulk editing feature on the SEO Description, click the pencil icon on top of the options.

click pencil icon on seo description forums

As we’ve seen with the other options, the fields will become editable.

seo description becomes editable in forum

Now, you can edit or add the SEO descriptions of any of your forums. As you make any changes, you will the Save and Cancel options appear below the text area. Using those options, you can easily save or discard the changes you’ve made to a particular forum. If you want or discard all the changes you’ve made, you can use the “Save All Edits” option on the top or the Cancel option below it.

make changes to seo description and save forum settings

As you saw in our example, the SEO description of our forum was empty, and we filled it with some dummy information. But, you should know that text is not the only option that you can add here. You can also use variables that we’ve discussed in the options above. All the variables that are available to use in the SEO title are also available for the SEO description.

But, as we’ve demonstrated in other fields, you won’t have access to the variable list here, you’d have to access it either from either your settings or from the post editor screen. Here is where you access the variable list from your settings.

where to set default seo description for forum

To see the list of variables, click the dropdown button on the right of the text area.

list of all variables available for forum seo description

Just to clarify, when you configure the Single Forum Description in the settings, you configure a default setting which will apply to all the forums that you create. When you edit the Forum Description using the bulk editor, you customize the SEO description for each individual forum.

Bulk Editing Topics

Topics fall under the same hierarchy as forums, but just a level deeper. A single forum can be comprised of multiple topics, allowing discussions to happen on a variety of subjects.

Topics are usually considered as a single discussion in a specific topic. As topics are great bait for readers looking for specific discussions, it is important to optimize topics as much as possible. Bulk editing definitely comes in handy when you have a lot of topics to optimize.

You can access all the topics created on your website by navigating to WordPress Menu > Topics > All Topics.

navigate to all topics in wordpress
all topic page in wordpress

You will reach the all topics page which should look similar to the one below.

Before we understand the bulk editing options, we need to enable all the options available in the topic section. To do that, click the screen options option on the top of the page.

open screen options in topics

Once you see the options, enable all the options, and click Apply to save your settings.

enable all columns for topics and save

Now all the options in the topics section should be visible. As you know, the options which are available for bulk editing have a pencil icon on the top of the setting itself. You can probably tell from the image that the SEO Details, the SEO title, and the SEO description are available for bulk editing.

all fields available for bulk editing for topics

Let us discuss bulk-editing for each of the options one by one.

Bulk Editing SEO Details

The SEO details section has a lot of information in it. It shows you the focus keyword of the topic, the schema the topic uses, the number of internal links to other posts, external links, and also the number of incoming internal links to the topic.

But, when you use bulk editing on topics, only the focus keywords can be edited in the SEO details section. That is -because the other information is not practical to edit in a bulk-editing fashion.

To enable bulk-editing in the SEO details section, click the pencil icon located at the top of the settings.

click pencil to bulk edit topic seo details

Once you enable the bulk editing option, all the information in the SEO details will be replaced with a single text area where you will be able to add, edit, and remove focus keywords.

seo detail field becomes editable in forum

Bulk editing the focus keywords is not a straightforward as it may seem. You know that Rank Math supports up to 5 focus keyword per post and topic, but even if you have 5 focus keyword set for a topic, you will only see one focus keyword when using bulk editing.

In our example above, we have no focus keyword set. That is why the field is blank when we enable bulk editing. If you have one or more focus keywords set for a topic, you will see the primary focus keyword there.

There are multiple scenarios to consider when using the bulk editing for the focus keyword, but the easiest way to think about is to think of the focus keyword section as an addition-only field. Yes, we did mention that you can edit your focus keywords, but the addition-only explanation will make sense in just a second.

Think of it like this. Whatever you edit your focus keyword through bulk editing, it technically is an addition. The old keyword is removed, and the new keyword is added. You perceive it as an edit, but in the backend, it is still addition.

As we mentioned, the field only shows you the primary focus keyword even when there are multiple focus keywords added to the post. You can’t make changes to the secondary focus keywords as you can to the primary focus keywords, but you can definitely add secondary focus keywords.

To add more than one focus keyword with bulk-editing, simply add all the focus keywords to the field separated with commas. Here is how it should look.

adding focus keywords to topic in bulk

When you do this, all the 5 focus keywords will be added to the post. As a result, any existing focus keywords will be removed from the post.

Things change just a bit when you add less than 5 focus keywords using the bulk editor. The focus keywords are still added to the list, but existing keywords are affected only if the total number of focus keywords (existing + new) exceeds 5. If the total keywords exceed 5, then keywords to the far right are dropped in sequential order to make room for the new keywords. If the total number of keywords (added + existing) is less than or equal to 5, no keywords will be lost.

Bulk Editing SEO Title

Before we start discussing the bulk editing process for the SEO title, we want to explain variables. If you don’t know about them already, here is what they look like.

variables use in topic

Rank Math lets you use variables to define the SEO title and even the SEO description. You can combine variables with plain-text to create automated complex SEO titles with ease.

Each variable represents a certain piece of information of the Topic itself. For example, in the image above, the %title% variable represents the title of the Topic, while the %sep% represents the website’s default separator character.

This is how variables work. You create an SEO Title (with or without variables) in Title and Meta Settings in Rank Math. The default SEO title is then used for all the topics created on your website, and you can customize the SEO title for individual topics.

What you see in the image above is the default setting imported from Rank Math’s settings. You can change it by navigating to the topic, and obviously using the bulk-editing feature—which we are going to demonstrate.

Similar to initiating bulk editing for any other field, click the pencil icon on top of the SEO title field to enable bulk editing.

click pencil to edit topic seo title

As you click the icon, the fields become editable.

seo title becomes editable for topic

Now, all you have to do is edit or update the SEO Title for your topic as per your needs. You can use variables, plain text, or a combination of the two to create the perfect SEO title. Repeat the same process for all the topics you want to optimize.

Unfortunately, you don’t have access to the complete list of variables for reference when using the bulk-editing feature. If you’re looking to make changes with variables, then we’d recommend that head over to the Title and Meta Settings inside Rank Math to access the variable list, or simply open any topic in another tab in your browser and access the variable list there.

Once you’ve made your edits, you have a few options to save or discard your changes. The Save and Cancel buttons below the text area affects only that specific field, while the Save All Edits and Cancel button on top of all the settings affects all the SEO Titles.

save seo title for topics

Bulk Editing SEO Description

You initiate bulk-editing mode for the SEO Description the same way, by clicking the pencil icon present on the top of the screen.

click pencil to edit topic seo description

When you click the icon, all the SEO descriptions present on the screen will become editable.

seo description becomes editable for topic

As you can see, the SEO description in our example is blank. That is because this Topic does not have an SEO description set. If an SEO description was set, that would appear here—similar to the SEO title.

At this stage, you can start making the necessary changes to the SEO descriptions. Once you’re satisfied, you can either save them individually or all of them together. The Save and Cancel options present below each setting affect that specific setting, while the Save All Edits and Cancel options on the top affect all the settings. Using these options, you can save all the changes you make easily and effectively.

edit and save changes to topic seo description

An important thing to note about the SEO description is that it also supports variables, just like the SEO title. In fact, you can also set a default template for the SEO description, similar to the SEO title, inside the [Title and Meta Settings in Rank Math].

where to set default seo templates for topics

As was the case with the SEO title, you actually don’t get access to the variable list when you’re using the bulk editor. Since the allowed variables are the same for both the SEO title and the SEO description, you can either open up a topic and see the list of variables there, or head over to the settings as we’ve shown in the image above.

Bulk Editing Replies

We’ve discussed Forums, Topics, and now come replies. Replies are well, replies to topics on your forum. You might be questioning the utility of optimizing individual replies and wondering if it is actually useful. Actually, it is.

Think of all the times that you’ve searched for a problem and seen a forum in the result where the exact problem was being discussed. That felt pretty good, right? But, do you think you would found that result if the forum, the topic, and the reply was poorly optimized for SEO?

You might have still found it, but it might have buried somewhere deep in the search results, or worse, you might have to find the right topic, but the answer would have been discussed somewhere in the hundreds of replies that topic had.

As you probably see now, optimizing replies to your topics is essential for getting discovered and also for providing a great experience. With that note, let us understand the bulk editing features that apply to replies.

Start by heading over to WordPress Menu > Replies > All Replies.

head over to all replies section

You should reach the page that hosts all the replies, and the page should look similar to this.

replies page inside wordpress

As we’ve done with other settings, we need to first enable all the fields in the page to see which of them can be edited with the bulk editing option. Click the Screen Options button on the top of the screen to bring up all the options available. Once you see them, enable all of them, and click save. The page will refresh, and then you’ll see all the options on the screen.

enable all columns for replies from screen options

Once all the fields are visible, it is time to find out which of the fields are compatible with bulk-editing. As you already know, the fields with the pencil icon on top of them are the ones that are compatible, so locate those fields.

all fields compatible for bulk editing in replies

As you see, the SEO Details, the SEO Title, and the SEO Description, all are compatible with the bulk-editor. Let us discuss how the bulk editor works with each of them.

Bulk Editing SEO Details

The SEO details section contains a lot of information. It shows the SEO optimization score, the focus keyword, the number of external links, the number of internal links, and also the number of incoming internal links. But, when you use the bulk editing mode on the SEO Details, you will only be able to edit the focus keywords, as the other information is simply representational.

Start the bulk editor by clicking the pencil icon on the top of the settings.

click pencil icon to bulk edit seo details for replies

As soon as you click the pencil icon, all the fields below will be replaced with editable fields.

field become editable for replies

In our example, the focus keywords for all the replies are blank. This will be the case with most websites, as not many people take the time out to optimize their replies. But, as we’ve mentioned above, replies are a great source of long-tail, targeted traffic, and what might seem like a chore to most, is an opportunity in disguise.

Now, all you have to do is enter one or more focus keywords in the focus keywords section, and save your settings. If you’re adding more than one focus keyword, then make sure that they are separated with commas.

As you know, you can add up to 5 focus keywords to a post or a reply with Rank Math. That means that the bulk editor also supports up to 5 focus keywords. This works great unless you already have some focus keywords set on your post. In that case, you need to remember that the focus keywords set using the bulk editor have higher priority than the ones set inside the Reply itself.

Here is what that means. Whatever focus keywords you add using the bulk editor will over-write, or add to the existing focus keywords, depending on the total number of focus keywords. If you add 5 focus keywords, then all existing keywords will be overwritten. If you add 3, and 2 new focus keywords using the bulk editor, then the focus keywords added using the bulk editor will be added to the existing keywords will take priority. We’ve explained this process in much more detail in many other sections, and we recommend that you go through them to understand how it works.

how focus keywords work when working in bulk

Once you’ve added the focus keywords, it is time to save. You can either use the Save and Cancel options just below the focus keyword text area, which will save the focus keywords only for that Reply. Or use the Save All Edits and Cancel options on the top of the screen, which will save or discard all your settings.

Bulk Editing SEO Title

Bulk Editing the SEO title is simpler than editing the SEO Details tab, as all the information present in the SEO Title is directly editable. Click the pencil icon on the top of the SEO title to enable bulk editing.

click pencil to bulk edit seo title for replies

The fields will instantly transform into editable fields, while the text will still be present.

add variables or text in seo title for replies

If you’re not sure what the weird looking text in the fields is, then you’re in for a delight. These are variables, and they help you optimize your website in ways that are not possible without them.

Each variable represents some information from the post (reply in this case) itself. When the post is published, Rank Math replaces the variables with the actual information. This helps keep all the meta-data dynamic, and also makes it easy to update and maintain.

You can create a different template for the SEO Title for each of the replies, and if you don’t, then they will inherit the default template that you can set up in the Title and Meta settings inside Rank Math’s settings.

where to set default seo title for replies

You can learn more about the variables inside the settings, or when you manually edit the variable template for a Reply.

preview of variables available to use in bulk editing

Unfortunately, you don’t have access to the variable’s information when using bulk editing. So, we would recommend that you do all your research about variables from the settings or the Reply itself, then use the bulk editor.

Now, all you have to is make the necessary changes to the SEO title fields, and save your settings. You can save the settings individually using the Save and Cancel options just below the field, or use the Save All Edits and Cancel button on the top, which saves all the settings.

save changes to seo titles for replies

SEO Description

Initiating the bulk editor for the SEO description is similar to the other fields; all you have to do is click the pencil icon on top of the settings.

click pencil to bulk edit seo description for replies

Again, all the fields below will become editable, similar to the image below.

seo description becomes editable for replies

Since we did not set a description for the replies, nor did we configure a template in the settings, the fields show up blank. Otherwise, they would have been populated just like the other fields.

Now you can start adding or editing your SEO descriptions, and the final image could look something like this.

use variables or text in seo description for replies

Did you notice that we’re using variables in the SEO Description field? Yes, that’s right, the same variables you used in the SEO title, can also be used in the SEO description. That means you can have an optimized SEO title and SEO description for all your replies forever, and you’d only need to set them up once. Pretty amazing, right?

Once you’re satisfied with your changes, you can save the changes for individual Replies, or save them all at once using the Save All Edits present on the top of the settings. The Cancel option works the same way.

save changes seo description for replies

And you’re done!

Bulk Editing Products

Rank Math also has the ability to bulk edit SEO metadata from products, which can be very useful for WooCommerce stores. Let us see what capabilities Rank Math has for bulk editing products.

Start by heading over to your products section by navigating to Products > All Products. Do remember that you will see this menu only if you have WooCommerce installed.

head over to products page from menu

You will reach the page that lists all the products in your store, which should look something like this.

example of products page in wordpress

As we’ve seen in other examples of bulk editing, all the fields with the pencil icon on top are editable with the bulk editing feature. If your WooCommerce store is using the default layout settings, you should see only one setting that supports it. But, Rank Math supports a couple more.

To find (and enable) those options, click the Screen Options dropdown button on the top of the screen.

head over to screen options for products

Make sure that the last 3 options in the dropdown menu are enabled, and a couple of them are disabled. We recommend disabling a couple of other options to manage the screen real-estate better. If you’re using a wide monitor, you may get away with enabling all the options.

enable columns for product bulk editing

No matter if you enabled all the settings or left some unchecked, you should start seeing 3 options that can be edited with Rank Math’s bulk editing feature.

all fields available in products for bulk editing

Let us understand what you can achieve by editing these fields in bulk.

Bulk Editing the Focus Keywords

As we’ve demonstrated in many other examples of bulk editing, the SEO details field displays plenty of information, but only allows you to edit the focus keyword when using the bulk editing mode. To enter the editing mode, you’ll need to click the pencil icon on top of the field.

click pencil for product seo details bulk editing

All the information from the fields will be replaced with a single text field, which you can use to edit, add, or delete the focus keywords from all your products.

As you make any changes to any of the fields, you will see the save and cancel options appear below the field. You can use those options to save and discard the changes to the individual fields or use the options on the top to save all the changes that you make.

add focus keywords to products in bulk and save changes

Some Specifics About Bulk Editing Focus Keywords

There are some specifics that you need to understand about bulk editing focus keywords effectively. Rank Math allows you to add upto 5 focus keywords per product to maximize your traffic, but you can’t edit them all with the bulk editing feature.

Let us explain this in detail with an example. In the demonstration we gave above, our demo products did not have any focus keywords, to begin with. Let us change that.

We added the following focus keywords to our first product.

example of focus keywords in product

And the following focus keywords to our second product.

how rank math handles focus keywords in bulk editing

Yes, the second product does not have a “focus keyword 2″—it is intended, and it will be clear shortly.

After saving both these products, we head back to our products page. As we mentioned, the first focus keyword shows up for both the products, as evident from the image.

another example of rank math working with focus keywords

Now, let us edit the focus keywords using the bulk mode. As you see, even in editing mode, only the first focus keyword is available for edit.

another example of bulk editing focus keywords

To demonstrate how the focus keyword section behaves with bulk editing, let us add a “focus keyword x” to both the products. To add more keywords, you just have to separate them with a comma.

taking deep dive into focus keyword bulk editing

After saving our changes, here is how the screen looks like.

taking deep dive into focus keyword bulk editing again

Surprise! Now you can see 2 focus keywords in the SEO Details section. Well, not for long. If you refresh the page, the page goes back to displaying only 1 focus keyword per image.

focus keyword treatment after page refreshes

Let us look at the products themselves and how their focus keywords were impacted. Remember, the first product had 5 focus keywords, while the second product had only four.

Here is how the product detail page of the first product looks like.

result of focus keyword experiment in products

As you can probably tell, the “focus keyword x” made its way just next to the primary focus keyword, and the “focus keyword 5” disappeared.

So, what happened?

When you add a focus keyword using the bulk mode, any new keyword you add is added between the first and the second focus keyword. Since there is a limit of only 5 focus keywords, any additional keywords spill over the side and are lost.

Let us take a look at the second product.

result of focus keyword experiment in products 2

Here, the same thing happened, which happened with the first product. The “focus keyword x” was lodged in between the first and the second focus keyword, but since the number of focus keywords on the second product was just 4, no existing focus keywords were lost.

Here is a detailed explanation.

When you make any changes to the focus keywords using the bulk editing mode, the changes are pushed from the left. What does that mean, you may ask.

If you look at the focus keywords on the product itself, the primary focus keyword is located on the left end, and other keywords follow from there, heading to the right.

When you make any changes from the bulk editor, they are added from the left. After the changes are made, existing focus keywords are preserved, if there is space to the right, else they are lost.

Another thing to note is that you can repeat the same process again by adding more focus keywords through the bulk editor, and the result will be the same. The new keywords that you add will be added to the second position, and the keywords from the far right will be dropped. In fact, you don’t even have to do it in multiple steps; you can add more than two focus keywords using the bulk editor, similar to how we demonstrated it. Just make sure to separate them with commas.

So, what is there to learn here?

First, you can only edit or delete the primary focus keyword. If you edit it, the changes are saved to the product. If you delete it, it is deleted, and the second focus keyword becomes the primary focus keyword.

Second, you can add multiple focus keywords, but they will all be added after the primary focus keyword, and any excess keywords added to the page will be pushed out.

Third, you cannot edit secondary focus keywords, only add new keywords.

Bulk Editing the SEO Title

The image title isn’t as important as the ALT text, but it doesn’t hurt to optimize it. To enter the bulk editing mode for the SEO title, you’ll need to click the pencil icon on the top of the SEO title.

bulk editing products seo title

Immediately, the Title fields change into editable fields.

add or edit seo titles using variables for products

The editing process is quite straightforward from this point. Make any changes to the SEO titles, and save the changes. As you make changes to any field, a save or discard option will appear just below it, allowing you to save or discard that particular change. If you use the options that appear on top of the menu, it will save or discard all the changes that you’ve made.

You might be wondering, what is that weird-looking text in the title fields. They are variables, and they can make your life so much simpler.

When you create a title for your posts or images, usually, you have to create them manually. This makes creating the titles a time-consuming process. Because of that, many people just avoid creating one altogether, defeating the process.

By introducing variables in Rank Math, we’ve taken care of that problem once and for all. Once you create a template for your SEO titles (posts or images) using variables, Rank Math will replace those variables with the customized title when the post is actually displayed, saving you tons of time while giving you complete control over the data.

You can configure the default SEO title templates for images in the Title and Meta Settings inside Rank Math. Here is how the settings appear.

where you can create default template for products seo title

You can literally choose from tens of variables to create a customized and optimized template for the image’s SEO title. To see all the variables, click the drop-down button next to the setting. Each variable will also be accompanied by a short description of the variable, which will help you understand it better.

sneak peak of all variables available for products

You can also filter the variables quickly by typing a few characters in the variable search bar, which will save you even more time.

how to search for variables using keywords

Bulk Editing the SEO Description

Similar to the other 2 fields, you enter the bulk edit mode for the SEO description by clicking the pencil icon on top of the settings.

bulk editing product seo descriptions

The fields will become editable, as we’ve shown you in other settings.

editable fields in products seo descriptions

Now you can add or edit the SEO Description of all your images right from the editable fields. You can then save individual changes, or all of them at once using the options on the top.

how to save changes to product seo descriptions

In the example above, we’ve just added some dummy text to put our point across. But, you can also use the same variables you used in the SEO Title field in the SEO Description field too. If you do, you will receive the same advantages too. You will be able to use the variables to create dynamic SEO descriptions which will change when the reference data for those variables change.

As it is with the other fields, you can’t see the details of the variables here, only enter the template you’d like to use. To see the complete list of variables, you can go to any existing or new post and see the variables there. If you’d like to configure some default templates for the SEO Description, you can do so in the settings. You will be able to check our the variables there as well.

where to set default description for media in settings

Conclusion

We hope that this article was helpful in understanding the bulk-editing capabilities of Rank Math, and also how you can use it to improve your workflow and optimize your website faster with less effort. We suggest trying the feature out, as it is very powerful, and make it a part of your website management. If you have any questions, let us know by creating a ticket on [the forum], and a qualified support agent will be in touch soon.

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